Workflow management rules are a set of rules and procedures that govern the completion of workflows. They determine which steps should be completed and when. This allows the process to take the most efficient route. If a company uses a structured workflow to automate its most repetitive and predictable tasks, it frees up employees’ time to focus on strategic tasks.
Workflows can be created in many formats to fit any project. For instance an orderly workflow is one in which the following step cannot start until the prior one has finished. This is a typical workflow in expense management where reimbursement of employees requires receipts and authorization to pay.
A state-machine work flow is an order of actions that is performed on a product in a specific order. Each step moves the web product into a different state, like “being completed” or “being written”. State-machine workflows can also have additional rules in place like if-this, then-that conditional logic – which can alter the workflow’s route.
Parallel workflows allow for multiple steps to be taken simultaneously to accomplish a task, like sending a garment to a client after the company confirms that it’s in stock. All of these can be automated with the help of the help of a workflow software.
With the right tools for managing workflows it is easy to design and manage processes that are structured to maximize productivity, accountability, and efficiency. By streamlining communication and making sure all team members have clearly defined roles and responsibilities, managers can eliminate confusion that can lead to delayed deadlines and loss of momentum in crucial projects.